What to wear to a job with no uniform?

Many clients hiring new staff are uncertain about the necessity of implementing uniform policies in their homes. Both uniform codes and dress codes have their own advantages and disadvantages. Regardless of your choice, it’s vital to clearly outline any guidelines for new hires in the contract or an orientation session. Domestic staff often represent the household to guests, so maintaining a professional appearance is crucial. This article covers typical dress code guidelines and recommendations for purchasing high-quality uniforms. If you need further assistance, feel free to contact us.

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Dress Code vs Uniform

We advise families to include either detailed uniform instructions or dress code guidelines in the handbook or contract for new staff. A dress code generally provides more flexibility than a uniform, allowing employees to use their own clothes within certain guidelines (e.g., all black attire or a white polo with khakis). Scrubs are often chosen for baby nurses, nannies, and housekeepers. Sometimes, families provide these uniforms, and other times, employees supply their own. Regardless, if an employee is required to wear a particular garment, the employer should cover the costs. Uniforms can range from simple attire with the family crest to fully customized outfits that align with the home's decor. Typically, different uniforms or dress codes are specified for daily work and special events.

When selecting uniforms for your staff, consider not only the professional appearance but also their comfort and safety to ensure they can perform their roles effectively.

Common Dress Code Guidelines

Below are some of the most common dress code guidelines requested by our clients:

• Staff should always appear professional and neat, wearing clean and ironed clothing appropriate for their tasks. Generally, low-cut or revealing attire, high heels, and open-toed shoes are not acceptable.
• Simple jewelry that does not impede job performance, such as a single pair of stud earrings, is permitted.
• No perfume or heavy fragrances.
• Minimal makeup.
• Nails should be trimmed and free from nail polish, or only feature neutral colors.
• When swimming, one-piece bathing suits or swim shorts should be worn.

Tip: Include mask and other PPO requirements when drafting your dress code.

Our Recommendations

Scrubs

Scrubs are ideal for nannies, baby nurses, and housekeepers, as they are comfortable, durable, and easy to clean. We recommend Jaanuu for its variety of colors and popularity among healthcare workers and nannies. Figs also offers a wide range of colors and styles, including long-sleeve scrub polos for a more formal look. For children with sensitive skin, families often keep specially washed scrubs at home for the staff to change into upon arrival and before leaving.

Collared Shirts & Dress Pants

For customizable polo shirts with your family crest, check out Land's End, which offers options for both men and women. These can be paired with khaki or navy active chinos for men and slim ankle pants for women, depending on the season. For a more formal approach, we suggest crisp long-sleeve oxford shirts, customizable through Land's End in various colors.

Traditional

For a formal look, consider a scrub dress or black scrubs with a heavy-duty apron. Nouveau Chef offers high-quality versatile aprons for both housekeepers and chefs. Butlers and chauffeurs typically wear suits and ties, although some families prefer a more casual wardrobe when no guests are present.

Bespoke

For estates with a large staff seeking high-end, fully customizable uniforms, we recommend Studio 104. They have designed for top brands and private homes, offering bespoke uniforms with a 9-month lead time and pre-designed collections with a 3-month lead time. Their work for Chatsworth House in England is particularly impressive, showcasing their attention to detail, timeless designs, and quality materials.

Work Uniform Laws in the UK

There are no specific laws in the UK regarding dress codes and uniforms at work, allowing employers to create their own policies. However, these policies should not unlawfully discriminate against employees.

Do you need a dress code or uniform policy?

Dress codes can promote brand image and ensure employee safety. Policies should include:

• Policy brief and purpose: Outline your expectations.
• Scope: Define who the policy applies to.
• State the dress code: Specify rules and situations where they apply.
• Disciplinary consequences: Outline repercussions for non-compliance.

Employers should consider health and safety implications, such as the suitability of required footwear.

What constitutes a uniform?

Uniforms often include branded items that are easily recognizable. Simple color-coordinated shirts or trousers do not typically qualify as uniforms.

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Who pays for work uniforms?

Employers are not legally required to pay for compulsory uniforms, except for PPE. However, providing financial support for uniforms is advisable. Employers are only allowed to deduct uniform costs if outlined in the employee’s contract and if the remaining wages meet minimum wage levels.

What if the uniform is damaged or not returned?

Deductions can be made for non-returned or damaged uniforms if stated in the employment contract. However, deductions must not reduce wages below the minimum wage.

Tax relief for work uniforms

Uniforms given to employees are considered taxable employment benefits. However, employees can claim tax relief on maintenance costs but not the initial purchase.

Can employees refuse to wear work uniform?

If the dress code is part of the employee's contract, they must comply unless the rules unlawfully discriminate or there are valid medical reasons.

Discrimination risks

Dress codes must not discriminate based on protected characteristics and should provide reasonable adjustments for disabilities or religious beliefs. Employers should avoid sexist or health-compromising policies, and ensure equal standards for all staff.

Need assistance?

For advice on developing and implementing a dress code or uniform policy or for uniform-related disputes, contact DavidsonMorris HR specialists. Unlimited legal advice is also available through our Triple A service.

Work uniform laws FAQs

Can my employer make me wear a uniform UK?

Employers can require uniforms but must avoid unlawful discrimination.

Can you be made to wear a uniform at work?

Uniform requirements should be clearly stated in the employment contract.

Can your employer tell you what to wear?

Dress codes must be outlined in the contract or staff handbook.

Can my employer make me buy uniform?

Employers are not obligated to pay for uniforms, except for PPE, which cannot be charged to employees.

Last updated: 6 April 2022

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